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                MyBinding Blog > binding equipment

                Effective Strategies to Help Reduce Government Office Supply Expenses

                July 31, 2023 by Lexi Williams

                Government employees budgeting to reduce government office supply expenses

                In the world of government operations, every dollar counts. Managing office supply expenses is key to ensuring that you use taxpayer money effectively and efficiently. But how can you do so?

                In this article, we will cover strategies such as:

                1. Reducing waste and increasing space
                2. Using energy-efficient machines
                3. Connecting cost to strategy
                4. Streamlining the ordering process
                5. Empowering a cost-conscious culture

                By implementing these five strategies, you can significantly reduce operating costs while maintaining high productivity and service levels. Explore our infographic or read more below.

                1. Reduce Waste and Increase Space

                One of the most straightforward ways to reduce office supply expenses is by minimizing waste and increasing space. It saves money and helps you create a more organized and efficient workspace. 

                Shred Paper Pay Stubs

                Paper stubs can seem archaic and wasteful. Transitioning to electronic pay stubs can help you significantly reduce paper waste. 

                However, what should you do with the existing paper pay stubs? That is where shredding comes in. Shredding old paper pay stubs helps reduce paper waste and free up valuable storage space.

                Paper shredding is the best data destruction method for government agencies, and government approved shredders such as those from MyBinding are instrumental tools in this process. They are designed to destroy sensitive information securely and efficiently. They meet specific government standards for security, ensuring that all shredded documents are unreadable and unrecoverable. 

                Digitize Document Storage

                Another effective strategy is digitizing document storage, which involves scanning physical documents and storing them in a digital format. This shift significantly reduces the need for physical storage space, minimizing clutter and enhancing workspace efficiency. It also substantially reduces paper waste and aligns with environmental sustainability goals.

                Moreover, digital storage systems can be indexed and organized in a way that makes retrieval almost instantaneous — a marked improvement in convenience and efficiency compared to physical storage. You can also back up digital documents to protect them against loss and damage for an additional layer of security.

                2 .Use Energy Efficient Machines

                Another key strategy for reducing office supply expenses is to use energy-efficient machines. They use less power than their counterparts, leading to savings on energy bills.

                Wide Format Laminators

                MyBinding’s wide format laminators are a prime example of energy-efficient machines. They go beyond standard 27” roll laminators, handling widths up to 80” and above. Therefore, they are integral to many government offices, especially those that handle large documents such as maps, blueprints, or posters. 

                However, not all laminators are created equal regarding energy consumption. Cold laminators stand out because of their energy efficiency. They operate without heat, allowing them to conserve much more energy than their heated counterparts. You can also choose a machine with faster sleep mode and auto shut-off. The reduced energy usage can lead to savings on utility bills over time. 

                Energy-Efficient Printers

                Traditional printers can consume a significant amount of energy and ink, leading to high operations costs. Energy-efficient printers utilize advanced technology to minimize these expenses without compromising performance.

                For example, they include duplex printing capabilities, which allow for printing on both sides of a sheet of paper. Duplex printing can save about one cent per page, which can add up to government-wide savings of over $60 million per year. 

                Binding Machines

                MyBinding’s binding machines are another excellent example of energy-efficient machines that can be used in government offices. There are two main types of systems: manual and electric. By choosing the right system, you can reduce energy consumption while still achieving high-quality document binding.

                Manual binding systems require physical effort to punch holes in the documents and bind them. While this may require more time and effort when compared with an electric system, they are the most energy-efficient option because they use no electricity. Manual systems are ideal for offices that do not need to bind documents frequently or in large volumes.

                Electric binding systems automate the punching and binding process. They are more efficient and easier to use than manual systems, but they consume electricity. However, many modern binding systems often feature energy-saving modes that reduce power consumption when the machine is inactive.

                3. Connect Costs to Strategy

                To cut costs effectively, government offices need to connect costs to their overall strategy. By identifying which costs fuel their distinct advantage and which do not, management teams can make informed decisions about where to allocate resources. For example, investing in product quality may be a priority for staying competitive, while reducing general and administrative costs can free up funds for critical areas like innovation and marketing.

                In addition, you can also consider implementing a zero-based budgeting approach. This strategy involves justifying every expense in each new period instead of basing the budget on previous spending. It can help to eliminate wasteful spending and ensure that resources are allocated effectively.

                4. Streamline the Ordering Process

                Simplifying and standardizing the ordering process can reduce the time and resources required to manage office supplies. 

                Consolidate Suppliers

                One effective strategy is to consolidate suppliers as much as possible. When you purchase all office supplies from a single vendor, you can often negotiate better prices and reduce administrative costs. Bulk and quantity discounts for repeat customers is something MyBinding is frequently able to help with.

                Automate Reordering

                You ensure you never run out of essential items by setting up automatic reorders for frequently used supplies. Automation reduces the time spent on reordering and prevents costly delays caused by inventory shortages.

                Work with a Government Supply Specialist

                Working with a government supply specialist can also streamline the ordering process. These expert representatives have years of experience working with government agencies and can provide personalized and customized solutions to meet your unique needs.

                As an established partner with government agencies for almost 20 years, MyBinding understands your agency’s unique needs. That is why we provide a dedicated Government Accounts Advisor to support and advise you on your journey toward more effective and cost-conscious supply spending. 

                Contact our Government Sales Rep today to learn more about how MyBinding can help your team with customized shredding, binding, and data destruction solutions.

                5. Empower a Cost-Conscious Culture

                Fostering a cost-conscious culture is key to reducing unnecessary spending. Government organizations should encourage employees to treat every dollar of company money as if it were their own. This includes seeking the best value for purchases, looking for better deals, and evaluating the necessity of each expense. Management support and ongoing training can help establish and reinforce a cost-conscious culture within the organization.

                Another effective method is to create cost-saving incentives. For example, you could offer rewards for employees who identify cost-saving opportunities or who consistently stay under budget. Incentives not only encourage cost-conscious behavior but also foster a sense of ownership and responsibility among employees.

                Start Saving Now

                Following these five strategies to achieve fiscal responsibility and optimum efficiency is more than just a cost-cutting method — it is a roadmap to a more sustainable, responsible future for government offices and the communities they serve. 

                Take the first step toward this future with MyBinding, a trusted partner in the binding and laminating industry for over three decades. With a deep understanding of the unique needs and challenges of government agencies, we are committed to providing high-quality, cost-conscious machines and supplies that align with your goals.

                Are you ready to start your journey toward a more efficient and cost-effective operation?

                Visit our Government Sales Page

                Need more information? Call 503-207-0921 or email our dedicated government account specialist.

                Filed Under: Government Tagged With: binding equipment, Binding Supplies, paper shredder

                How to Bind Paper

                August 30, 2022 by Mallory Morsa

                There are numerous methods to bind paper, including some that involve nothing more than the use of loose binders such as rings or posts, while others include the use of binding machinery. Any of the following methods of binding paper may be suitable for your needs; the best option for you will depend on the purpose, how it will be used, the preferred aesthetic, the skill level of the person doing the binding, and your budget. We have specialists available to help you make sense of all the options for binding pages as you explore them. You can call them at (800) 944-4573 or email them at [email protected]

                How You Can Bind Documents without a Machine 

                These various methods of binding paper will work well if you’re trying to learn how to do it without having to purchase an actual machine. Browse the material below as we explain spine binding and loose leaf binding techniques that only require a few tools—such as book rings and Chicago screws—not expensive equipment. These types of solutions are beneficial for both individuals and small companies, as well as major businesses in need of practical options. 

                PINCHBOOK NAVY CLOTH PHOTOBOOK HARDCOVERS WITH WINDOW 

                Quick, DIY Hard Covers 

                Pinchbook hard covers let you quickly create a presentation or photobook. With them, beautiful, expert hard-cover books can be made without any equipment! We are confident that you will discover the ideal hard cover for your projects here given the large variety of designs they come in. There are hard-cover photobooks available that are either portrait or landscape-oriented and with or without windows. Select the material—leather or cloth—then decide on your favorite color, beige, navy, or red. To help you save money, each of these photobook hardcovers is offered in economical packages of 5 or 10.  

                You can create DIY hard cover presentations using Pinchbook hardcovers in less than 5 seconds. It’s as easy as printing the pages you need, fully opening the covers to insert them, then closing them again. The innovative gripping spine offers an extraordinarily tight hold for up to 35 sheets (20 lb. bond paper), allowing you to utilize them for client demonstrations, financial statements, restaurant menus, realtor documentation, and a variety of other applications. The same procedure of opening your covers, replacing or removing contents, and then closing them again can be used to update your pages. 

                With the help of these inexpensive DIY hardcovers, you can create impressive presentations for your clients, whether they are high-end or small businesses, without having to use any expensive equipment or the hassle of conventional punch-and-bind techniques. Choose from a vast selection of colors and sizes, among which are offered in faux leather or cloth. 

                 

                Chicago Screw Posts/Binding Posts 

                In order to use screw post binding—which is sometimes referred to as screw and stud binding or occasionally Chicago post binding—holes must be drilled into the finished book product. To make sure the bookbinding is securely fastened, cap screws are applied after barrel posts are put into those holes. Projects in the arts, crafts, and industry frequently use this binding method. They come in several different finishes, such as black aluminum, black plastic, silver, gold, white, and brass.

                Chicago Screws come in diameters up to 5 inches long, making them ideal for binding bulky documents. If even that isn’t long enough, you may purchase extensions to increase the length of your posts to up to ten inches. Because of this, binding documents of virtually any size is now possible. There aren’t many other binding options that can handle such massive documents as securely as this one can. Just pair with a quality paper drill (or use pre-punched paper) to easily bind with Chicago screws, 

                COVERBIND BLACK AGILITY BINDING COVERS 

                Side-Staple, Agility Report Covers 

                Without requiring any extra tools, these side staple wrap-around report covers from Coverbind provide a quick and practical method of binding thin documents. Put your pages (20# bond paper) inside the wrap-around cover, then affix the two tabs on the spine with a staple. In comparison to other wrap-around choices, these tab cut-outs let you fully open your cover without rearranging the pages inside. 

                The premium 80 lb. textured linen used for the spines and back covers are available in navy, black, or white. You can see through the first page without distracting glares thanks to the front cover’s 7 mil clear matte surface. Each document can be tailored to your specific needs by simply replacing the first sheet with your own printed version. These wrap-around presentation binders, sometimes known as Agility covers, elevate the display of straightforward stapled documents by adding depth. They are widely used by companies across the world for all types of presentations, briefings, reference materials, and much more. They can carry up to around 15 sheets of paper(20# bond paper) and there is a recyclable, eco-friendly choice available.  

                BLACK METAL LOOSE LEAF RINGS

                Loose Leaf Book Binding Rings 

                One method for firmly securing loose papers together is to use book rings hole-punched printer paper and loose-leaf paper can be used with them. These rings are offered in bulk or individual packages and are made of durable metal. They are available in assorted sizes to meet your needs. Binding rings are loose, metal, or plastic rings that can be used quickly and without a binding machine. Because they are inexpensive, simple, long-lasting, editable as often as necessary, and just require a basic hole-puncher to bind, loose-leaf book binding rings are extremely popular. 

                Rings have a variety of applications, both at home and at work. A set of keys can be kept together in a ring, which can then be hung in a visible place. A sign-up sheet can be made by hanging a stack of papers with a single ring through the corner on a corkboard at work. 

                Use a set of rings to bind training manuals or presentation papers for a cheap way to make books. Hold fabric swatches together to demonstrate colors to a customer. Paint swatches can be put together using rings to match a color scheme. They’re also great for putting together a collection of flashcards for kids at a daycare or classroom. 

                Think about how many documents you want to bind together before purchasing binding rings. It’s best to buy rings that are a little bit bigger than you require in case you need to add other items later. Select huge loose-leaf rings for manuscripts, instructions, or training manuals. One-inch or smaller book rings can be used to organize school supplies by student name or to hold multiple pages of paper at once. 

                To prevent splitting and cracking, certain rings are made of steel that has been nickel-plated. Most rings have a hinged opening that makes it simple to add or remove more things by opening and closing the ring. 

                PADDING STARTER KIT

                Notepad Binding 

                With the appropriate padding materials and no need for a machine, it is simple to create your own paper pads. If you find yourself always needing new paper pads but don’t want to spend a fortune doing so, you should probably invest in note pad making supplies and learn to build your own. 

                The carbon steel blade of the Lassco Wizer Separating Knife is ideal for separating pads before transferring or stacking them. Want to choose a specific number of pads? Purchase the Lassco Wizer Adjustable Pad Counter which was created to provide a precise way of picking up a stack of notepads at once. Padding Chipboards are used to keep notepads in place by interleafing the pads. 

                Every solution we offer is built to strict standards to guarantee a user-friendly tool or product that will provide accurate results for your needs. Look no further if you’re looking to purchase paper pad supplies online. We offer everything you require to produce high-quality pads of paper that are more affordable than those you may buy at your neighborhood office supply store. For a full notepad binding solution, combine with our padding presses.  

                STANDARD WHITE ROUND RING CLEAR VIEW BINDERS

                Ring Binders 

                So, the time has come to compile your printed report, document, or presentation in a way that you can not only carry it safely to its destination but in a way that allows for easy viewing and changes as needed. All you need to bind with a ring binder is a hole puncher or pre-punched 3-hole paper.

                With a view binder, you can insert a customized cover into the clear pocket attached to the front of the binder. It comes in a variety of professional colors and rings, including circular rings and D-Rings. Non-view binders don’t have this option and instead maintain the plain vinyl coating on the covers. Some people call non-view ring binders “reference binders” because they are mostly used to store things and not for showing them off. Specialty binders should also be considered as well. You could find that hanging binders are the most practical solution for your paperwork. Typical binder sizes include half-letter, letter, oversize, legal, and tabloid, but binders can be found in virtually any dimension. Don’t forget to get index tabs, tab dividers, sheet protectors, zip pouches, or any other ring binder accessory that will elevate how you bind paper.

                BLACK 4:1 PITCH PLASTIC SPIRAL BINDING COIL

                Spiral Plastic Binding Coils 

                Spiral coil binding, or plastic coil binding, is the method of choice for professionals and hobbyists who regularly create culinary menus, pocket guides, training manuals, and much more. And with any binding project, you need the right tools. But don’t worry, it’s not a binding machine. If you don’t have access to a binding punch machine or just want to save time during the document binding process by skipping the step of punching cover stock, then choose from our variety of pre-punched binding covers. With our assortment of pre-punched paper, you can begin printing on them right away. They come in a variety of sizes, colors, and punch patterns, so you’re sure to find just what you’re looking for. No spiral binding equipment is necessary because all the pages have been pre-punched with holes that allow the coils to be rolled in by hand. The ability to use spiral binding coils without having to purchase a machine has made this once complicated craft accessible to everybody.

                How to Bind Pages with a Binding Machine 

                MyBinding is the go-to resource for professional document binding services for customers of all kinds, from sole proprietors and startups to multinational corporations and publishing houses. When binding documents, a binding machine is a tried-and-true method. There will be a puncher to make holes all the way through your book and a binder to put a spine on it. There are several alternatives to traditional punch-and-bind methods, such as using tape or heat to bind documents. What you want your pages to look like after bound, as well as how much money you have to invest in a machine and ongoing binding supplies, are the two most important criteria in deciding which method is ideal for you. Check out some of the most typical methods for using a binding machine, and remember that you can always give us a call at (800)944-4573 if you need assistance deciding which method is ideal for you. 

                COVERBIND CPB2SG PERFECT BINDING MACHINE 

                Perfect Binding 

                Perfect binding is frequently regarded as the best type of document finishing. Perfect binding machines use hot glue to attach a stack of documents to a wrap-around cover. As a result, we have a high-quality item that carries on the centuries-old practice of skilled bookmakers. After the pages are bound, most businesses use a guillotine cutter to trim the visible edges (often known as face trimming). When it’s all said and done, the book resembles a paperback you might purchase at a store.

                Alternately, these contents might be bound into a hardcover book to create a hardbound finished product. Thermal binding machines using adhesive strips or Coverbind print-on-demand covers may be a more cost-effective option for those on a tighter budget. Every time you run a production cycle, flawless binding machines allow you to produce catalogs, indexes, and paperback volumes that you can be proud of. Find all the supplies you require to bind softcover novels, manuals, and much more of professional quality. Higher page count paperback books can be bound with greater consistency, speed, and efficiency with the appropriate machinery and supplies.  

                Perfect binding is a type of bookbinding where a paperback cover is attached to the spine of constructed pages of a book or magazine using a flexible adhesive. The adhesive binding machine flattens and roughens the spine section and distributes the flexible adhesive after assembling all of the reading material. The ability to employ excellent binding with publications up to several inches thick is one of its key benefits. A square back binding machine might be the ideal option if your booklets don’t have many pages or just aren’t for perfect bookbinding. 

                AKILES WIREMAC 3:1 MANUAL DOUBLE LOOP WIRE BINDING MACHINE

                Wire-O Twin Loop Binding 

                If you have ever tried to turn the pages of a wire-bound book, you know that there is very little resistance when compared to a flawlessly bound or saddle-stitched book. The preferred approach for binding experts who regularly create documents that unfold 360 degrees or lay flat use wire-o binding machines, also referred to as twin loop and double loop binding. Thanks to Wire-low O’s price, intuitive interface, and fast throughput, you may save money without sacrificing quality or speed when creating documents. Any product that needs a professional finish will greatly benefit from being wire-bound like manuals, journals, reports, brochures, calendars, books, and more.

                Wire-bound pages stay put and let you read the material without needing to hold the document open because they don’t cause the spinal tension that other binding techniques do. You can discover a machine in our range of Wire-O binding machines that will meet your everyday binding requirements among a variety of desktop units and floor-standing versions.  

                Every wire binding machine we provide will tightly hold book covers and pages together using a continuous hinge of double wire loops, resulting in an unmatched clean, and upscale appearance. Some of the top manufacturers in the finishing sector, like Akiles, Tamerica, Rhin-O-Tuff, and others, provide a considerable variety of Wire-O binding equipment. We have the equipment you want, whether it is a 3:1 pitch machine for smaller volumes, a 2:1 pitch machine for larger books, or a combined system like the Akiles Duo Combo.

                RHIN-O-TUFF 7700PB MEGA DUTY ELECTRIC PLASTIC COMB BINDING SYSTEM 

                Plastic Comb Binding 

                All kinds of companies use plastic comb binding machines, particularly those that require a cost-effective and editable binding option. The PVC plastic comb spines with circular rings are spread apart and then closed around a stack of papers in the plastic comb binding, which is a cost-effective option. This binding method is ideal for applications like cookbooks and manuals that will be piled on shelves in addition to the affordable pricing advantages because it allows for unique printing on the spines. These machines use standard plastic comb bindings, often known as GBC spines, and punch 19 rectangle holes along a letter-sized 11-inch edge.

                To make sure that customers like you have access to cutting-edge equipment while staying within your budget, we provide comb binding machines at affordable prices from some of the top manufacturers in the industry like GBC, Akiles, Tamerica, Swingline, Rhin-O-Tuff, and Renz. Look no further if you need a solution for your individual or low-volume book binding needs. We provide manual comb binding machines that are simple to operate and produce high-quality outcomes. Most of these models can accommodate volumes up to 14 inches wide, making them ideal for use in organizations that deal with letter, legal, half-size, and other standard page formats.

                AKILES WIREMAC PROFESSIONAL 3:1 WIRE BINDING STARTER KIT WITH SUPPLIES AND COVERS

                Spiral-O Wire Comb Binding 

                Spiral-O wire binding combines classic Wire-O binding wires with plastic binding combs; in essence, they are produced identically to twin loop wire bindings but with holes spaced according to the plastic comb standard, making them work with common comb binding machines. Simply add a wire closer, and your typical comb-bound books will be transformed into a wire-bound option with a more refined and polished appearance.

                A standalone wire closer is needed for high-volume applications and print businesses that already have a wire-binding punch. By having one person punch the wire binding spines while another person inserts them and closes them with a solo wire closer, you can more than double your production.  

                Check out alternatives with a manual punch for lower volumes. Each device has a manual punch that can create a 2:1 or a 3:1 hole pattern. If you perform a lot of binding, you might want to think about an electric punch system. Twin loop and double loop binding are now easier than ever thanks to these wire binding technologies. The reports, proposals, presentations, and other documents you create will look stylish and professional when bound with Spiral-O wire binding, leaving a lasting effect on clients or customers who handle and read them.

                COVERBIND 5000 / BINDOMATIC ACCEL FLEX PROFESSIONAL THERMAL BINDING MACHINE 

                Thermal Binding 

                Thermal binding machines are a fantastic option if you’re seeking the quickest, most reliable document binding solution. These innovative thermal binding techniques rapidly and securely tie your pages and wrap-around covers together using heat. When you insert the pre-made covers into the thermal binding machine, a special binding glue that has been applied to the spine of the covers activates. Due to this, the binding process may be completed relatively quickly; depending on the machine, up to 120 books can be produced per minute.

                You can accomplish remarkable speeds of up to 15 pages per minute even with their less complex manual approach. You can be sure to discover the ideal machine to enhance every step of your document finishing process with our assortment of Coverbind thermal binding machines. Their versatility provides an excellent return on investment and is powerful and precise.  

                You can relax knowing that your thermal binding machine will provide an incredibly professional finish whether you use it for covers, presentations, reports, or other items. You can quickly generate perfectly bound papers by combining cutting-edge thermal binding equipment with premium covers. Invest in one of our heat-binding machines today to increase output volumes, speeds, and efficiency overall. 

                AKILES RUBICOIL MANUAL COIL BINDING STARTER KIT WITH SUPPLIES

                Spiral Coil Binding 

                A spiral binding machine is a type of binding device that can be used to bind documents mechanically. Spiral coil binding allows documents to open flat, and pages can be flipped through the full 360 degrees around the spine thanks to the coil’s flexibility. Coil binding may be done quickly and easily, and there is a rainbow of color options to pick from. These binding spines, sometimes known as a plastic coils or spiral binders, are adaptable, straightforward, and appealing. To keep coils from rolling out of the perforations, they are rolled through them and then crimped on the edges. Guides assist you to line up your pages, a handle or a button punches the pages, a curved table bends the spine in preparation for the coil, and some models even have an electric coil inserter to roll out the coils for you (or you can roll it in by hand).

                When compared to conventional binding methods, coil binding eliminates spinal strain and allows the pages to freely turn as the coil is turned.   Manuscripts, calendars, training materials, portfolios, sales presentations, and a plethora of other document types benefit greatly from spiral binding since it allows the pages to fold without compromising the book’s structural strength.  

                The plastic binding coil is the strongest binding spine since it doesn’t break when bent. Our large variety of coil binding machines means you can choose the perfect option for your needs with minimal hassle. Coil binding machines are available from a variety of top manufacturers, including Tamerica, Rhin-O-Tuff, and Akiles. Our selection of spiral binding machines includes both tabletop and free-standing, along with manual and electric punches to meet your every demand.

                FASTBACK 9 STRIP/TAPE BINDING MACHINE - FB9 

                Tape Strip Binding 

                When you use a tape binding machine to attach a high-quality linen cloth binding strip to the spines of your completed pages or signatures, you get a professional-looking final product. Each strip has a heat-activated adhesive already affixed to it, which when put into the binder, forms a solid bond. When creating educational content, technical manuals, mailers, and one-time publications, tape binding is a minimal method of thermal binding that works well. While tape binding is a less expensive option for perfect binding as well as other techniques, the professional presentation is unaffected. The tools you need to finally streamline your publishing procedures are available in our collection of tape binding machines. MyBinding is pleased to offer Fastback tape binding machines, which help small to large offices create demonstrations, contracts, reports, and more. These machines can accommodate 10 to 350 pages of 20-pound bond paper. These simple, quick, and stylish binding machines are among the most popular ones available. The best feature about tape binding is that it runs entirely automatically and doesn’t require you to punch any paper.

                CHALLENGE PADDY WAGON HEAVY DUTY PADDING PRESS AND ACCESSORIES 

                Notepad Binding 

                Do you want to create your own personalized printed notepads? Why not invest in a padding press so you can produce your own notepads, carbonless forms, or scratch pads? Using a decent padding press is a straightforward technique to achieve quality custom notepads. Paper stacks are put inside a padding machine, which holds them firmly in place. The user then uses a padding brush to apply the padding compound to the back border of the paper stack. The stack of papers can be removed, divided, and cut to s after the pad glue has dried. Overall, investing in a paper padding press for your company is a wise choice given how simple it is to use and the high-quality outcomes of the product. Numerous businesses, including those in education, law, real estate, printing, engineering, healthcare, and more, frequently use notepad binding.

                MAX HD-50F BLACK FLAT-CLINCH HALF-STRIP STANDARD STAPLER 

                Staple Binding 

                You’ve come to the right place if you’re looking for a premium stapler for your desk or your office. Select from electric, standard desktop, hand grip, heavy duty large capacity, and specialty types. Additionally, we offer a complete array of staples for use with almost any office stapler you might have. Or, if you’re searching for a larger, more robust unit, take a look at our section on paper handling equipment, which includes stitchers and equipment for creating booklets. 

                BLACK 20-SHEET FULL-STRIP STAPLER

                Desktop Staplers 

                Desktop staplers are a useful and important tool for binding documents while traveling. There should be one in every workspace, including offices, homes, classrooms, and other creative abodes. And you’re lucky since we have a variety to choose from, including different colors, stapling techniques, and neck capacities. We have a solution for you whether you need to manage up to 20 sheets or up to 70 sheets. We even carry a few models with traditional, sleek styling or a light-touch capability.

                HEAVY DUTY ALL-STEEL 170-SHEET STAPLER 

                Heavy-Duty Staplers 

                Are you annoyed that your staples fail to get through thicker documents or damage them? Our heavy-duty staplers, which are available in a wide range of sizes, sheet capacities, and designs, can address your issues. Some are portable, but the majority are substantial desktop machines. There are capacities for 35, 150, and 240 sheets at once! You will be able to easily and powerfully staple practically any paper you require thanks to this. Use them to bind hard cover documents or fasten larger reports. There are countless options.

                SWINGLINE SPEED PRO 25 ELECTRIC STAPLER

                Electric Staplers 

                For people who need to quickly staple together tiny or large documents, electric staplers are an option. A wide range of models from various companies that can handle documents of various sizes and thicknesses are available from MyBinding. Even battery-powered portable variants are available from us.

                RAPID 1 HEAVY DUTY PLIER STAPLER 

                Hand Staplers 

                Most people associate a stapler with the large, hefty type that once sat on their primary school teacher’s desk. The hand staplers offered by MyBinding are slightly different, though. These hand grasp devices, often known as hand tackers, are perfect for uses like sewing. To use one of them, you do not need to be a seamstress. Some individuals enjoy the ergonomic feel of this form of a stapler, where the handle is squeezed together like a pair of scissors as opposed to being struck with a hammer at the top.

                LONG REACH booklet STAPLER 

                Booklet Stapler 

                It’s not as simple as it would seem to make a booklet using your stapler. You might need a booklet stapler model because it has a deep enough throat to staple the document in the exact middle. To ensure that the fasteners are straight and uniform, you also need an alignment guide (especially if you are placing 2 or three in the middle of your booklet). You can quickly and easily make stapled booklets using the components on this page, which include instructions. Select a model that matches the dimensions and weight of the documents you plan to staple.

                STAPLE REMOVER

                Staple Removers 

                Despite our best efforts, mistakes will inevitably be made, and we’ll need to remove staples. For this, a staple remover should always be close at hand, and you can choose from a variety of staple removers available at MyBinding. There are tiny lever-based staple removers, as well as high-duty pinch and lever staple removers and pinching mechanisms. Although the number of sheets each one can hold varies, comfort should also be considered. You can use them on walls, paper, and bulletin boards.

                HEAVY DUTY STAPLES 

                Staple Supplies 

                Nothing is more frustrating than realizing you are out of staples when reaching into a drawer or supply closet. So be sure to stock up now with MyBinding because we have a large selection of staples here; pick from different brands, various sheet capacities, and in various colors. Up to 25 sheets can be bound together using regular 1/4″ staples. Heavy-duty staples, on the other hand, can hold anywhere between 50 and 200 sheets. However, for some projects, you might need to upgrade to specialty staples.

                Everything you need to bind your documents and reports is available at MyBinding . We have everything you need, whether it’s a machine that’s simple to use and packed with features or the binding supplies that make them function. Look through our extensive collection of tools, materials, and report covers to discover what you need. Need some more information or have questions? We have experts for that — Call them at 1-800-944-4573 or send them an email at [email protected]

                Shop Binding Now

                Filed Under: Binding Tagged With: Binders, binding, binding equipment, Binding Machine, Binding Paper, Binding Supplies, MyBinding, Staplers

                Help Out Japan and Save Money at the Same Time

                March 22, 2011 by Jeff McRitchie Leave a Comment

                The tragedy in Japan is one of epic proportions, and the country and its people need all the help they can get. When you order something at MyBinding.com, we’ll donate $5.00 to Mercy Corps to help out. (If you prefer to donate to the cause directly, click here.) That said, with the coupon below, you can save 10% on just about everything on our website including binding machines, laminators, paper shredders, and document finishing supplies. Visit our website today so you can help out the citizens of a great country and save money at the same time.

                10percent-off-coupon-bm-content-1

                Filed Under: Community Tagged With: binding equipment, Binding Equipment and Supplies, Binding Machine, Binding Machines, Binding Supplies, Laminating, Laminating Supplies, laminator, Laminators

                Dos and Don’ts of Effective Presentations

                June 28, 2010 by Jeff McRitchie Leave a Comment

                unibind-x-tower-smEffective communication begins with an effective presentation. From the words, to the graphics, to the materials that you use for the presentation – it all works together to create the most effective communication vehicle possible. Be it the overall finishing, such as the binding, folding or lamination you select, or the content contained inside, everything communicates and you should use all of the tools in your arsenal to communicate effectively. To that end, the following are some Dos and Don’ts to keep in mind in the effective creation of a presentation.

                The Do’s:

                1)Know Your Stuff:

                This may seem quite obvious, but researching and developing a complete understanding of the presentation subject is the foundation for any effective presentation. Do your homework and it will pay off in the end

                2)Stick To Your Story:

                Your presentation should have one purpose in mind and stick to that purpose from beginning to end. Ask yourself these questions at the beginning of any presentation development process; Am I selling something? Am I persuading someone? Am I educating someone? Or simply entertaining my audience? Create your story and don’t get off track.

                3)”Remember that “Books” are Judged By Their Covers:

                You may have been admonished to “Never judge a book by its cover,” but when creating an effective presentation, you should adhere to a different adage: “Don’t leave anything to chance.” A professional-looking presentation can push your audience toward a positive decision the moment they see it. Laminated covers and well-bound presentations are the best way to ensure your audience will be excited to open up and see what’s next!

                4)Have a Beginning, Middle, (Summary) and End:

                It may seem like Theme-Paper Writing 101, but “the basics” are “the basics” for a reason – they work! People think, and perceive information in a similar way. It is natural for them to follow this well-known pattern, starting with an Opening that sets the stage for the rest of the presentation, a Body in which the overall subject is presented, a Summary to touch on major points, and a Closing, usually with some “call to action” for your audience.

                5)Put it in a Picture:

                Studies have shown that people learn more quickly and retain information better when the subject is reinforced with visuals. Your audience will get your point immediately with the use of the right visual, making it literally “worth a thousand words.” Clear and simple graphics or pictures used for full-effect are the best way to connect with your audience. The way these pictures are presented is equally as important as the picture itself. Consider lamination to properly preserve and highlight this important aspect of your presentation.

                The Don’ts:

                1)Avoid Saying Too Much:

                While you may be wildly excited about your subject, don’t assume your audience has hours of time to devote to reading and absorbing the information. Make your points clearly and concisely and move on. There is no reason to use 5 words when one or two are just as effective in helping you tell your story.

                2)Don’t Forget the Devil in The Details:

                From the presentation cover, to it’s binding to the first and last sentences, details count. A professional overall appearance draws your readers in to the presentation in a way that little else can. After this initial response, however, everything else in the presentation must deliver on this promise of quality. Check your spelling, grammar and sentence structure over and over again, and not just by using your computer’s spell-check or grammar-check program. Read the presentation out loud to make sure you are saying exactly what you want to say – from beginning to end.

                3)Stop Using The Wrong Images:

                There are many correct ways to use a visual in a presentation, and just as many incorrect ones. Too small, too blurry, overly-complicated, or just plain distracting images will have the opposite effect on your audience than you wish to create. Good, clear and effective visuals are the best way to go – and highlighting them with the proper framing, laminating or other enhancement only serves to make your presentation stronger.

                4)Avoid Getting it done on the “Cheap:”

                Saving on overhead when preparing your presentation may seem like a good idea, but think again! Cutting corners by not creating a professional-looking presentation, including everything from the cutting, folding, binding and cover creation, can cause you to lose big in the long run. If you cut corners on your presentation or proposal, you may cut corners on the project or product you are proposing. Do it right the first time and get the chance to do it again – and again!

                5)Don’t Forget the Call to Action!

                Telling the story about your product or service is great – but forgetting to tell the audience what you would like them to do with this information is a big mistake! Don’t miss the opportunity to end your presentation with a simple, specific call to action, usually tied to a deadline for feedback of some kind. This will give your “story” the happy ending you are looking for!

                Filed Under: Binding Tagged With: Binders, binding, binding equipment, Binding Machine, Binding Supplies, Laminating

                Homemade Gift Giving With Binding

                June 27, 2010 by Jeff McRitchie Leave a Comment

                GBC-C55-CombBind3-sm2Not only can gift giving can be expensive, it can also be frustrating for a variety of reasons. The biggest source of frustration in shopping for gifts is the hassle of driving around and scouring stores along with throngs of others doing the same thing. In addition to this, it can be hard to find gifts for some people on your list. We all have relatives who are difficult to buy for, friends who buy the things they want when they want them. For these kinds of difficult gift recipients, a homemade gift can be the perfect solution. Most people sincerely appreciate the effort and thought that goes into creating a personalized homemade gift.

                You may be thinking that homemade gifts are only for crafty and arty people. While that is often the case, there certainly are options for those who are not artistically gifted. This article offers suggestions for heartfelt homemade gifts that require only a computer, ink, paper, and binding. You probably already have the first three things on that list and scratching your head about the binding. Binding machines are not the excusive domain of copy shops and printers. Binding equipment is surprisingly affordable and easy to operate. If you plan to make multiple gifts for yourself and others, the equipment will pay for itself quickly. You can’t beat the professional look of bound documents for personalized gifts.

                Custom Recipe Collections

                This is an especially thoughtful gift for people who are on specialized diet and nutrition plans. By researching and selecting appropriate recipes for your friend, you are communicating your affection for her. In addition to recipes, you can also include cooking tips and your own personal anecdotes or observations. Write a special introduction and dedication for the book so that the recipient knows exactly how you feel. You can also compile recipe collections as a simple gift for groups of people such as coworkers, family reunion participants, or club members.

                Memory Books

                Using your word processing program, you can document your special memories of the recipient. Write down your feelings about him or her and paste in photos of special occasions and everyday fun. Again, make sure you include a thoughtful introduction and dedication page.

                Inspiration & Gratitude Books

                Compile inspirational quotes and uplifting excerpts for a person who needs a little positive stimulation. Your sincere efforts in selecting just the right sentiments for your friend to focus on will mean so much to her. When she can’t call you for support, you will always be there in the form of your book lending a hand to hold or a shoulder to cry on.

                There are many ways you can use a binding machine to create customized and personalized gifts for one or for many. Not only are these gifts simple and economical to put together, they look very professional. Your loved ones will recognize the effort and affection you put into their gift, and the knowledge of your consideration will mean much more than another gift card or necktie ever could.

                Filed Under: Binding Tagged With: Binders, binding, binding equipment, Binding Machine, Binding Supplies

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