Tax Season 2019: Know the Laws Know Your Opportunities
There are two very important security regulations that require the proper disposal of sensitive and secure documents:
FACTA – As of June 1, 2005, the Fair and Accurate Credit Transactions Act of 2003 is now in effect. This new regulation is the largest step the Federal Government has taken to curb the increasingly widespread occurrences of identity theft and consumer fraud. This regulation makes it a requirement for all businesses, even if there is only one employee, to properly dispose of any information derived from consumer credit information before it is discarded. This would include invoices, credit and background checks, and any other sheet that contains consumer financial information.
HIPAA -In addition to consumer credit information, the health industry must also safeguard Protected Health Information (PHI) and ensure that patients health records are properly destroyed before discarded. The scope of these new regulations is enormous, and unfortunately, to reach compliance most consumers will migrate toward the smaller and more inexpensive shredders that their superstore has to offer. So, it’s important to try and raise awareness of FACTA/HIPAA in your community and steer them toward a reliable shredder that their company will grow in to.
A Few Reasons Why Documents Should Be Shred In-House:
- Documents are irrecoverable– using one of our quiet office shredders, you can be assured that every document is shred into tiny irrecoverable pieces.
- Stay in Compliance– If you are negligent on the disposal of your records, fines could cost you thousands of dollars. Shred your outdated sensitive information on the highest security levels that Dahle shredders provide.
- Environmentally Friendly– save the cost of records management/storage by shredding outdated records with our Dahle CleanTec Shredders, that also insure the capture of fine dust particles using our CleanTec Air Filtration.
- Documents are Shred immediately– In house shredding is a one-time cost. With mobile shredding, cost is never ending and in fact, increases each year as fuel surcharges rise. Plus, you know who is handling/shredding your sensitive documents when kept in house.
Dahle can support your efforts in selling the right shredder for the right application and what better time to start than in the middle of Tax Season, when many sensitive document copies are needed for filings and required to be destroyed once completed.
One final tip: P4 security level machines are typically adequate for tax season demands; always ask to make certain. As always, should you need additional information on a shredder or have any questions regarding any of the Dahle products, always feel free to contact us directly.