In today’s business environment, there is no more vital issue than document security. No matter what the size and scope of your business, you can’t be too careful in avoiding litigation, federal fines, or being put at a competitive disadvantage because your confidential data, or that of your clients, customers, or employees fell into the wrong hands.
With so much at stake, it would seem that putting your trust in an outside company to do your shredding for you is not the answer. The best and most effective way to ensure that your confidential documents are completely destroyed is to do it yourself. Here, then are the advantages of doing your document shredding in-house, and at the source.
- Fewer Hands, Fewer Eyes. When you entrust your documents to a shredding service there, are often many steps that have to be taken. Your documents go from your desk to a bin, and are then handled by a pickup person, who puts them in a truck, takes them to a shredding center, where they are then handled by the employees at a shredding facility. Over the course of that journey, there is no telling how many people will have the opportunity to view or steal your private information. On the other hand, if you have your own paper shredders on site, the documents go directly from your desk to the shredder, and are destroyed right before your eyes. There is no higher security than that.
- One Time Investment vs. Ongoing Cost. Depending on the type of shredders that you purchase, and the fees charged by the shredding service, you could save as much as 48% by doing your own shredding in house. Most of the better shredders are built to last for years with proper care, so saving money and enhanced security go hand in hand, and that’s a win-win situation if there ever was one.
- No Need To Wait. When you do your shredding in house, especially with the use of a desk side shredder, you eliminate one of the biggest dangers of using a shredding service, and that is, what happens to the documents in between appointments. Do they pile up over the course of the week, waiting for the shredding service to arrive? Do you have the dreaded “shred pile?” If so, it is probably time to consider the risks involved. What if that “shred pile” were to end up in the wrong hands?
- Peace of Mind. Doing your own shredding offers you the security of knowing that your confidential documents are being one hundred per cent destroyed immediately. One thing that is highly recommended is for you and your employees to have their very own desk side shredders. Desk side shredder put data security right at your side at all times, meaning sensitive documents don’t pile up, or end up in a chain of strangers’ hands, and best of all, means you don’t even have to leave your office to get the feeling of peace of mind.